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Q) What does the Document Assistant do?
The Document Assistant is an automated paperless documentation solution for mobile professionals. Its job is to standardise and save time and effort when capturing data and publishing documents so that minimal effort is required out in the field or in the office.
Q) How does the Document Assistant software actually work?
The Document Assistant wireless software suite is an integrated XML software
solution which hides all of XML’s complexity. The wireless client consists
of an XML editor, embedded XML database and natural language
engine with a simple user interface for rapid data entry. The wireless client communicates with the document server which stores all data centrally in a database and provides publishing and integration services.
Q) Why would I want to use the Document Assistant?
The Document Assistant significantly improves productivity
and accuracy when recording information so documentation
can be checked immediately onsite. This is all done quickly
by using a specified document dictionary reducing the need for user typing.
The Document Assistant also saves time in the office since all
the details are already typed up and published. Documentation can also be automatically emailed so the mobile worker does not need to go back to the office.
The software also helps to guide mobile workers to record and produce more
accurate documentation because they are guided through the data capture
and documentation process.
Q) Is the Document Assistant easy to use?
It takes very little time or effort to learn how to use the
Document Assistant software because the user interface is
made simple with few application data entry screens.
Q) How quickly can the Document Assistant enter details?
With a few taps on the Overview screen you can add and enter
details. If necessary the Capture screen can create a fully
detailed description which requires ticking a few checkboxes.
No typing is required unless you want to enter your own text
notes for highly unusual descriptions. Later you can decide
to add these words to your dictionary.
Q) Is the Document Assistant faster than using a Dictaphone,
notepad and office secretary?
The Document Assistant offers many advantages over manual methods of data capture.
It enables paperless electronic straight through document processing and so helps to speed up the whole data capture and documentation process.
The software does not require anyone to type up the
details in an office because it does the typing automatically.
Work can be checked and edited on site ensuring that the details
fully described and accurate.
A Dictaphone does enable rapid data entry but is much slower
for checking and editing any mistakes because you have to
listen or recreate your recordings. A Dictaphone can’t
help you to create the actual document.
Information is recorded as XML, suitable for putting into
databases which can be used to manage and sort the data for
various data analysis or publishing tasks.
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